Reduce Agency Relianceby Getting More From the Staff You Already Have
FindFill gives employees greater visibility into open shifts across nearby sister communities, helping senior living operators fill more shifts with existing staff before relying on outside resources.
Your employees. Your communities. More internal coverage.
An Open Shift Doesn't Always Mean You're Out of Staff.
When a shift goes unfilled at one community, the natural assumption is that additional staffing resources are needed.
But across a multi-community senior living organization, the employee who could fill that shift may already work for you.
They may be PRN at a sister community. They may want additional hours. They may live close enough to help. The problem is that they often never know the shift is available.
When open shifts stay trapped inside individual buildings, operators can end up looking outside the organization for coverage while available employees inside the organization remain underutilized.
OPEN SHIFTS
Individual communities have coverage needs that need to be filled quickly.
AVAILABLE EMPLOYEES
Employees at nearby sister communities may want additional hours.
THE VISIBILITY GAP
Without a simple way to connect the two, internal staffing opportunities are missed.
Before Looking Outside, Look Across.
Senior living organizations often operate multiple communities within a reasonable driving distance of one another. Each building has its own schedule, employees and open shifts, but the workforce doesn’t necessarily have to operate in isolation.
FindFill creates a simple way to expose available shifts to eligible employees across nearby sister communities.
Instead of an open shift being visible only within the building where it originated, FindFill helps make that opportunity visible to eligible employees across participating sister communities.
Community A
CNA • 6:00 AM–2:00 PM
Tuesday
Open Shift Shared Internally
Eligible employees across participating communities are notified.
ELIGIBLE EMPLOYEES NOTIFIED
COMMUNITY A
Home Community
Eligible staff
COMMUNITY b
Sister Community
Eligible staff
COMMUNITY C
Sister Community
Eligible staff
Employees who want additional hours can respond to the opportunity.
The facility retains control over eligibility and shift awarding.
Turn Nearby Sister Communities Into a Connected Internal Float Pool.
Post The Open Shift
The facility posts an available shift to FindFill in seconds.
Notify Eligible Employees
FindFill alerts eligible employees at that community and participating sister communities.
Employees Respond
Interested employees can submit for the shift directly from their phone.
Fill Internally
The facility can approve the employee, or eligible shifts can be configured to auto-award.
FindFill doesn’t replace your scheduling system. It solves the visibility and communication gap between an open shift and the internal employees who may be willing to work it.
Agency Reliance Isn't Always a Recruiting Problem.
Outside staffing can serve an important purpose when internal coverage isn’t available. But operators shouldn’t have to use an outside resource simply because an existing employee never saw the opportunity.
For multi-community operators, reducing unnecessary agency reliance starts with answering a simpler question:
Before we look outside our organization, have we made this shift visible to everyone inside our organization who could reasonably work it?
FindFill helps operators answer that question more effectively.
More Visibility
Employees can see opportunities beyond their home community.
More Opportunity
Employees who want additional hours have another way to find them within your organization.
More Internal Coverage
Schedulers have access to a broader internal workforce when trying to fill open shifts.
Over time, better internal workforce utilization can help organizations reduce agency staffing that results from visibility gaps rather than true workforce shortages.
Every Shift Filled Internally Is One Less Shift You Have To Source Externally.
Agency rates include costs beyond the employee’s wages. When an organization can appropriately cover an open shift using its existing workforce instead, it may avoid those additional outside staffing costs.
FindFill is designed to make those internal opportunities easier to identify and capture.
Fill With Your Existing Workforce
WORKER
Existing employee
RELATIONSHIP
Already part of your organization
SOURCING
No outside staffing source required
AGENCY MARKUP
No agency markup
More value from the workforce you’ve already recruited.
Bring In External Staffing Resources
WORKER
External worker
RELATIONSHIP
Outside your organization
SOURCING
Requires an outside staffing source
AGENCY MARKUP
May include an agency markup
Still valuable when internal coverage isn’t available.
The goal isn’t to eliminate outside staffing. It’s to avoid using it when your own workforce could have filled the shift.
FindFill helps give operators that internal opportunity first.
One Building's Open Shift Can Be Another Building's Employee Opportunity.
FindFill is built for multi-community senior living organizations where eligible employees can reasonably work across nearby sister locations.
Instead of asking every building to independently solve every staffing gap, participating communities can tap into the workforce already available across the organization.
Learn more about FindFill’s internal float pool software for senior living →
Nearby Communities
Sister communities located close enough for employees to reasonably work across locations.
Shared Workforce Policies
Organizations that allow eligible employees to pick up shifts at participating sister communities.
Central Visibility
Operators that want open shifts exposed beyond an individual building before looking outside.
Administrators retain control over who can work where, while employees gain greater visibility into opportunities throughout the participating group.
Ideal for:
- Skilled nursing facilities
- Assisted living communities
- Senior living operators
- Multi-facility healthcare organizations
- Regional groups with nearby sister communities
FindFill Doesn't Create Another Workforce. It Helps You Better Use The One You've Already Built.
Senior living operators already invest heavily in recruiting, onboarding and retaining employees.
FindFill isn’t another marketplace asking you to source a new pool of workers. It helps you create more value from employees who already have a relationship with your organization.
Your buildings post the shifts.
Your eligible employees see the opportunities.
Your organization determines who can work.
FindFill simply makes the connection easier.
Internal first doesn't have to mean building by building.
Filling More Shifts Internally Shouldn't Come With Complicated Fees.
$4 per employee / month
$299 monthly minimum per building
No per-shift fees. No percentage of wages. No additional charge when an employee fills a shift through FindFill.
FAQs
How can senior living facilities reduce agency staffing?
One way is to improve utilization of existing employees before looking outside the organization for coverage. For multi-community operators, that can include making open shifts visible to eligible employees at nearby sister communities. FindFill helps organizations create that shared visibility and turn existing employees into a more connected internal float pool.
What is an internal float pool?
An internal float pool is a group of employees who can work across multiple units, departments or locations within the same organization. For senior living operators with nearby sister communities, an internal float pool can allow eligible employees from one building to help cover open shifts at another.
Does FindFill replace our scheduling software?
No. FindFill is not designed to replace your scheduling or workforce management system. It helps distribute open-shift opportunities to eligible employees across participating communities so more internal staff can see and respond to available work.
Do employees automatically receive shifts?
Operators can determine how shifts are awarded. Employees can submit for an available shift for facility approval, or eligible shifts can be configured to auto-award based on the organization’s workflow.
Can employees work at sister facilities?
That depends on your organization’s policies, employment structure and applicable requirements. FindFill is best suited for organizations that permit eligible employees to work across participating sister communities.
How quickly can FindFill be implemented?
FindFill is intentionally lightweight and does not require a complex scheduling-system integration to get started. Most organizations can begin configuring participating communities and employees quickly.
Does FindFill eliminate the need for agency staffing?
Not necessarily. Outside staffing can still be valuable when internal employees aren’t available. FindFill is designed to help organizations make better use of their existing workforce first, reducing instances where outside coverage is used simply because internal employees didn’t know an opportunity existed.
Before You Add More Staffing Resources, See What Your Existing Workforce Can Cover.
FindFill connects open shifts with eligible employees across nearby sister communities so your organization has a better opportunity to fill internally first.
See how FindFill could work across your communities.